BAP PURCHASING PROCESS
(Related Documents are at the bottom of the page.)

APPLICATION TO THE BAP UNIT FOR PURCHASING REQUEST AND NEXT PROCEDURES  

A. DOCUMENTS TO SUBMIT DURING THE APPLICATION

Letter of Application for Budget Request (with a wet signature by project executive)

List of Goods and Services (with a wet signature by project executive)

At least 3 Letters of Tender; Tender received on behalf of Sakarya University of Applied Sciences Scientific Research Projects Coordinatorship (If the goods or services are provided from a single source, an application is made with a Single Offer and a Single Source Supplier Form. Also, a notarized official single supplier certificate must be attached.)

Up-to-date Certificate of Student Status (Valid for the last 1 month.  It can be obtained from E-Government platform and asked only for Purchase Requests to be made for thesis projects.)

Technical Specification if required (For the bidder company / persons, each page should be signed stamped.)

Detailed explanations about the proposals are available in the file "Points to consider writing the Letter of Tender" below.

B. INVESTIGATION AND REGISTRATION OF BUDGET REQUESTS

The Budget Request Letter, once preliminary examination is done and all its information and appendices are complete, is registered by 'General Document Department'.

The available grant for the project is checked.

When submitting a project proposal or if changes are made across the budget items, the renewed budget items are checked. It should be compatible with the requested budget items and amounts.

Project duration is checked.

Interim reports are checked.

After the control phase, the project manager is informed about the deficiencies detected. If the project budget is insufficient, the progress reports has not been received on time or the project period has expired, the spending request process is cancelled and notification is sent to the executive without the approval of the spending request.

Spending request check is done by BAP Unit Responsible and submitted to the Coordinator's Approval with signature.

The Request for Spending is submitted to the BAP Commission head's APPROVAL after the approval of the Coordinator.

The accrual process for the expenditure request starts having the APPROVAL. (Date is given)

The documents that do not pass the Control, Confirmation or Approval are terminated or the process is restarted upon corrections.