WHAT TO DO ONCE TUBITAK PROJECT IS ACCEPTED
 

(Links to forms are at the bottom of the page)

1. When you have signed a contract with TÜBİTAK and a copy of this contract has been uploaded on ardeb-pts.tubitak.gov.tr, print a copy of the whole of your contract along with the budget part of the Tübitak pts system.

2. Submit the print to the BAP unit.

3. There are two types of financial job descriptions in Tübitak projects: the spending authority and the execution authority. The spending authority is the project executive. The execution authority is the second person, except for the project manager, who has the authority to spend on the projects. As a project manager, you need to assign an execution authority to your projects. Therefore, this person should be a researcher or other staff member involved in the project. THE SCHOLARSHIP STUDENTS CANNOT BE THE EXECUTION AUTHORITY. However, if the project is a one-person project, then you must appoint another instructor or staff member from the department. In order to appoint an execution authority, you must fill out the TUBITAK Execution Authority Letter form in two copies and give a copy to the BAP unit and a copy to the Strategy unit (post link below). After this stage, you need to work in coordination with both the BAP unit and the Strategy unit of the university and you need to act according to the directions of these units.

4. Once your execution authority has been appointed, your bank account will be opened for your project. Do this work by talking to the strategy unit and the BAP unit.

5. If you have a scholarship student, report the scholarship to the Research Group via the ardeb-pts.tubitak.gov.tr ​​system. After being approved by the Scholarship Research Group, a scholarship payment can be made, so wait for the confirmation. Get support from the BAP unit during the scholarship notification, as there will be other works to be done about the scholarship, such as SSI entries.

6. In all expenses related to your project, you will need to log into different online systems, or you will need to do some work like various confirmations, etc. For this reason, when you do payments, get information by acting in coordination with BAP and Strategy units. Apart from the BAP unit, you can get information via email from experts appointed to you by TÜBİTAK at all stages of your project and for matters that intrigue you. You can access the information of these experts from the ardeb-pts.tubitak.gov.tr ​​system.